Establishment Section
|
Service Provided |
Relevant Act / Regulation |
Required Application / Documents |
Where to Obtain the Form |
Applicable Fee |
Processing Time |
|
Issuance of Annual Excise Licence |
Registration is required |
Application for renewal of annual licence |
Department of Excise, Sri Lanka |
Varies according to the licence category. Payment to SARP via PIV. |
1 Hour |
|
Issuance of Income Certificate |
Ministry of Home Affairs Circular No. 11/2022 |
Application for Income Certificate |
Divisional Secretariat, Grama Niladhari, or BOT MASTER |
1.27% of the annual income payable to the Divisional Secretariat |
20 Minutes |
|
Issuance of Animal Transportation Permit |
Animal Act No. 29 of 1958 (Gazette No. 1629/17) |
Application for Animal Transportation Permit |
Divisional Secretariat or BOT MASTER |
Rs. 50.00 per animal payable to the Divisional Secretariat |
45 Minutes |
|
Issuance of Valuation Certificate |
Ministry of Home Affairs Circular No. 11/2022 |
Application for Valuation Certificate |
Divisional Secretariat |
1.27% of the annual income payable to the Divisional Secretariat |
40 Minutes |
|
Transfer of Vehicle Ownership |
Department of Motor Traffic Circular |
Download from the Department of Motor Traffic website |
Department of Motor Traffic website |
Fees prescribed by the Department of Motor Traffic, payable at the Divisional Secretariat |
20 Minutes |
|
Issuance of Permit for Non-Commercial Activities |
Extraordinary Gazette No. 1600/18 dated 06.05.2009 |
Geological Survey & Mines Bureau application |
Divisional Secretariat |
Geological Survey & Mines Bureau fees payable at the Divisional Secretariat |
30 Minutes |
|
Right to Information (RTI) Services |
Gazette relating to the Right to Information Act |
RTI Form 01 |
Divisional Secretariat |
A4: Rs.2 (single side), Rs.4 (double side); Legal: Rs.4 (single side), Rs.8 (double side) |
14–21 Days |
|
Recommendation for Issuance of New Firearm Licence for Crop Protection |
Ministry of Defence Circulars and Instructions |
Application forms issued by the District Secretariat |
District Secretariat |
- |
2 Weeks |
|
Recommendation for Renewal of Firearm Licence for Crop Protection |
Ministry of Defence Circulars and Instructions |
Application forms issued by the District Secretariat |
District Secretariat |
- |
1 Hour |
Registrar Section
| Service Provided | Relevant Act/Regulation | Required Documents |
Where to Obtain Documents | Prescribed Fee | Processing Time |
|---|---|---|---|---|---|
|
Registration of Marriage |
General Marriage Registration Ordinance, Chapter 112 | Marriage Notice (Form B100) | District Registrar's Office | Rs. 1,380 (14 days prior), Rs. 1,140 (after 14 days) | 30 minutes |
|
Issuance of National Birth Certificate |
Births and Deaths Registration Ordinance, Chapter 110 | CRI Form | Hospital where the birth occurred | - |
1 month |
| Amendments to Birth and Death Certificates | Births and Deaths Registration Ordinance, Chapter 110 | Forms 27, B.09, B.10, 27A, 37A, 52(1)-B, 61 | District Registrar's Office | Rs. 60.00 | 1 day / 3 weeks |
| Late Registration of Births/Deaths | Births and Deaths Registration Ordinance, Chapter 110 | Forms B-61, B-15 | District Registrar's Office | Rs. 60.00 | Less than 1 year – 1 day; More than 1 year – 3 weeks |
| Issuance of Certified Copies of Birth/Death Certificates | Births and Deaths Registration Ordinance, Chapter 110 | No application form required | - | Type A – Rs. 120; Type B – Rs. 250 | 5 minutes |
| Online Issuance of Certified Copies of Birth, Marriage and Death Certificates | Births and Deaths Registration Ordinance, Chapter 110 | Online Application | - | Type A – Rs. 120; Type B – Rs. 250 (plus postage). Payment by bank card. | 1 day |
ID Section
| Service Provided | Relevant Act/Regulation | Required Documents |
Where to Obtain Documents | Prescribed Fee | Processing Time |
|---|---|---|---|---|---|
| One-Day Service | Sections 9, 16 and 17 of the Registration of Persons Act, No. 32 of 1968 | Application Forms RPD 1, RPD 7, and RPD 8 | 1. Official website: www.drp.gov.lk 2. Through the Grama Niladhari | At the Department for Registration of Persons (One-Day Service): • First Issue – Rs. 2,200.00 • First Issue (Applicants over 16 years) – Rs. 2,500.00 (including Rs. 250 penalty) • Amendments – Rs. 2,500.00 • Lost Identity Card – Rs. 3,000.00 |
15 minutes |
| Normal Service | Sections 9, 16 and 17 of the Registration of Persons Act, No. 32 of 1968 | Application Forms RPD 1, RPD 7, and RPD 8 | 1. Official website: www.drp.gov.lk 2. Through the Grama Niladhari | Fees payable through the Grama Niladhari: • First Issue – Rs. 340.00 • First Issue (Applicants over 16 years) – Rs. 2,500.00 (including Rs. 250 penalty) • Amendments – Rs. 640.00 • Lost Identity Card – Rs. 1,140.00 |
2 days |
Land Section
| Service Provided | Relevant Act / Circular | Required Documents | Where to Obtain Documents | Prescribed Fee | Processing Time |
| Nomination, cancellation and referral to the Land Registry for successor/nominee under a Grant | State Lands Manual; Commissioner General of Lands Circular No. LCGD/P1/LDO/1/40 dated 10.10.2025 | Land Forms No. 05 & Form 155 | Divisional Secretariat, Grama Niladhari Office, Bot Master | - | 1 week |
| Nomination and cancellation of successor/nominee under a Permit | State Lands Manual | Land Form No. 06 | Divisional Secretariat, Grama Niladhari Office, Bot Master | - | 3 days |
| Alienation of Grant Lands | Land Development Ordinance and Amendments; Commissioner General of Lands Circulars 2020/02 & 2022/05 | Land Form No. 01 | Divisional Secretariat, Grama Niladhari Office, Bot Master | - | 3 weeks |
| Alienation of Permit Lands | Land Development Ordinance and Amendments | Land Form No. 02 | Divisional Secretariat, Grama Niladhari Office, Bot Master | - | 1 month |
| Obtaining original succession to a Grant and referral to the Land Registry | State Lands Manual 48, A.D.S. 72, Land Development Ordinance, Commissioner General of Lands Circulars 2022/04, 2020/02, 2007/03, Gazette Extraordinary (Part II) dated 25.03.2022, Land Development (Amendment) Act No. II of 2022 | Land Form No. 03 | Divisional Secretariat, Grama Niladhari Office, Bot Master | - | 2 weeks |
| Obtaining original succession to a Permit | State Lands Manual 48, A.D.S. 72, Land Development Ordinance, Commissioner General of Lands Circular 2022/04, Gazette Extraordinary (Part II) dated 25.03.2022 | Land Form No. 04 | Divisional Secretariat, Grama Niladhari Office, Bot Master | - | 1 week |
| Private Survey of Grant Lands | State Lands Manual | Land Form No. 07 | Divisional Secretariat, Grama Niladhari Office, Bot Master | - | 3 days |
| Removal of Dangerous Trees and Issuance of Inspection Reports | Circular No. 03/2010 | - | - | - | 1 week |
| Allocation of Residential, Agricultural and Commercial Land on Long-term Lease Basis within Urban Areas through Land Kachcheri (e-SLIMS) | Land Circular 2008/04; State Lands Manual; Circulars 2022/05 & 2020/05 | 2008/04 Application Form | - | - | 6 months |
| Conducting Land Kachcheri through e-SLIMS and Issuing Permits for State Lands in Non-Urban Areas | Land Circular 2008/04; State Lands Manual; Circular 2022/05 | 2008/04 Application Form | Divisional Secretariat, Grama Niladhari Office, Bot Master | - | 3 months |
| Obtaining Recommendations/Approvals for Long-term Lease Lands, Conducting Divisional Land Use Committee Meetings and Referring to the District Land Use Committee when required | Land Use Planning Guidelines | Land Suitability Forms | Divisional Secretariat; Land Use Policy Planning Department | - | Committee convened quarterly |
| Preparation of Grants | Circulars 2020/01 & 2020/04 | Form No. 01 | Divisional Secretariat | - | 6 months |
| Preparation of Long-term Lease Permits for Residential, Agricultural and Commercial Purposes | State Lands Ordinance and relevant Circulars/Instructions | Request Letter and Circular 2008/04 Application Form | Divisional Secretariat | - | 6 months |
| Issuance of Annual Lease Permits | State Lands Ordinance and relevant Circulars | Request Letter | - | - | 2 months after obtaining approvals from relevant institutions |
| Issuance of Productive Land Lease Permits | State Lands Ordinance | Request Letter | - | - | 1 month |
| Issuance of Timber Transport Permits | Timber Transport Regulations and relevant Environmental/Forest Department Circulars | Timber Transport Permit Application | Divisional Secretariat | Rs. 236.00 per permit (payable at the Shroff Counter) | 4 weeks |
| Issuance of Tree Felling Permits | Relevant Circulars and Regulations of the Ministry of Agriculture, Environment, Forest Department and District Secretary | Request Letter | - | - | 3 weeks |
| Issuance of Recommendations for Rock Quarrying and Sand Mining Projects | Relevant Gazettes, Circulars and Instructions of the Ministry of Environment, GSMB, Commissioner General of Lands and District Secretary | Prescribed Forms issued by the Geological Survey and Mines Bureau | Geological Survey and Mines Bureau (GSMB) | Up to 50 cubes – Rs.125 per cube; 51–250 cubes – Rs.250 per cube; 251–1000 cubes – Rs.375 per cube; Above 1000 cubes – Rs.500 per cube | 3 weeks |
Samurdhi Section
|
Service Provided
| Relevant Act / Circular | Required Documents | Where to Obtain Documents | Prescribed Fee | Processing Time |
|---|---|---|---|---|---|
|
Granting Approval for the Withdrawal of Compulsory Samurdhi Savings |
Circulars and Operational Instructions relating to the Withdrawal of Compulsory Savings | Compulsory Savings Withdrawal Application Form | Samurdhi Development Officer of the relevant Grama Niladhari Division / Samurdhi Bank | - | 15 minutes |
Development Section
| Service Provided |
Relevant Act / Circular
| Required Documents | Where to Obtain Documents | Prescribed Fee | Processing Time |
|---|---|---|---|---|---|
| Provision of Resource Profile Information | - |
Request Letter
|
- | Nil | 30 minutes |
| Processing Payments for Development Projects | Circulars relating to Development Programmes and Contract Agreements | Request Letter and Payment Reports (where applicable) | - | Nil | 1–2 weeks |
Account Section
| Service Provided | Relevant Act / Circular | Required Documents | Where to Obtain Documents | Prescribed Fee | Processing Time |
| Registration of Business Names | Business Names Ordinance | Business Name Registration Form No. 03 (Sole Proprietorship), Business Name Registration Form No. 04 (Partnership), Business Name Amendment Form No. 05, Business Name Certified Copy Form No. 06 | Divisional Secretariat, Mahawa | Registration – Rs. 4,000.00; Partnership – Rs. 5,000.00; Amendment – Rs. 2,500.00; Certified Copy – Rs. 750.00 | Within 4 working days |
| Issuance of Vehicle Revenue Licences | Instructions of the Department of Motor Traffic | Vehicle Registration Book, Emission Test Report, Insurance Certificate, Certificate of Fitness (where applicable) | Emission Testing Centres, Insurance Providers, Relevant Authorized Centres | Fee varies according to the type of vehicle | 3 minutes |
| Provision of Pension Information | - | Request Letter | - | Nil | 5 minutes |
| Issuance of Pensioners' Railway Warrants | Pension Circular No. 02/2024 |
Pensioners' Railway Warrant Application Form (PD7) |
Divisional Secretariat, Mahawa | 10 minutes |
Social Services Section
| Service Provided | Eligibility / Relevant Circular | Required Documents | Where to Obtain Documents | Fee |
Processing Time |
| Provision of Educational Assistance for Persons with Disabilities | Applicant must be a child with a disability or have a parent/guardian with a disability | Request letter, invoice for required school equipment, medical report | Social Services Division | Nil | Subject to approval by the National Secretariat for Persons with Disabilities |
| Provision of Medical Assistance for Persons with Disabilities | Monthly per capita family income below Rs. 16,191 and attendance at medical clinics or surgery | Request letter, medical report, prescribed application form | Social Services Division | Nil | Subject to approval by the National Secretariat for Persons with Disabilities |
| Operation of a Skills Development Centre for Persons with Disabilities | Children with disabilities under 16 years of age | Request letter, quotations, prescribed application form, medical report, admission application | Skills Development Centre / Social Services Division | Nil | Admission after eligibility assessment |
| Disability and Kidney Allowances | Monthly per capita family income below Rs. 16,191 | Request letter, prescribed application form | Social Services Division | Nil | According to the waiting list |
| Elderly Allowance | Monthly per capita family income below Rs. 16,191 | Request letter, prescribed application form | Social Services Division | Nil | According to the waiting list |
| Social Security Pension Scheme | Enrolment of children aged 1–17 years and adults aged 18–59 years | Prescribed application form, certified copy of Birth Certificate, certified copy of National Identity Card | Social Services Division | Nil | Pension payable after reaching 60 years of age |
| Public Assistance, Medical Assistance and Sisumina Scholarship Grants | Assistance for low-income families | Request letter, prescribed application form, medical report, recommendation from the School Principal | Social Services Division | Nil | Upon approval after receipt of the application |
| Assistance through the President's Fund | - | Request letter, prescribed application form, medical report, bills, field officer's report, principal's report, Grama Niladhari's report, recommendation of the Divisional Secretary | Social Services Division | Nil | Application forwarded online after receipt |
| Special Medical Assistance and Kidney Disease Allowance | Monthly income not exceeding Rs. 6,000 | Request letter, prescribed application form | Social Services Division / Grama Niladhari / Online System | Nil | Subject to Provincial approval |
| Administration of Elderly Committees and Councils / Issuance of Senior Citizen Identity Cards | Protection of the Rights of Elders Act No. 9 of 2000 | Senior Citizen Identity Card application, photograph | Social Services Division / Grama Niladhari / Online System | Nil | As applicable |
| Referrals to the Chief Minister's Fund and Assistance for General Wild Elephant Crop Damage | Provincial Council Statutes and Circulars | Request letter, prescribed application form | Social Services Division / Grama Niladhari / Online System | Nil | As applicable |
| Emergency Disaster Relief Assistance | Circular No. 1/2025 | Forms 9(I), 9(II), 9(III) | Divisional Secretariat / Grama Niladhari Office | Nil | Immediately upon receipt of Government allocations |
| Compensation for Wild Elephant Damage to Houses and Property | Cabinet Memorandum No. 23/2016 | Application Form No. 2 | Divisional Secretariat / Grama Niladhari Office | Nil | Immediately upon receipt of Government allocations |
| Compensation for Wild Elephant-Related Deaths and Personal Injuries | Cabinet Memorandum No. 23/2017 | Application Forms No. 1 and No. 3 | Divisional Secretariat / Grama Niladhari Office | Nil | Immediately upon receipt of Government allocations |
Field Section
| Division | Service Provided | Legal Basis / Circular | Required Documents | Where to Apply | Fee |
Processing Time |
|---|---|---|---|---|---|---|
| Ayurveda | Registration of Ayurveda Conservation Society | - | Ayurveda Conservation Society Application Form | Development Officer (Ayurveda) | Rs. 100 payable to the Treasurer of the Ayurveda Conservation Society | - |
| Youth Services | Establishment and Reorganization of Youth Clubs | Age 15–29 years | Registration Form, Attendance Register, Report | Through Youth Services Officer | Rs. 100 payable to the National Youth Services Council | 3 hours per society |
| Youth Services | Youth Awards Competition | Age 15–29 years | Registration Form, Attendance Register, Report | Through Youth Services Officer | - | Within one month after the circular is issued |
| Youth Services | Divisional Youth Sports Program | As per Circular | Sports Application Form | Through Youth Services Officer | - | As specified in the circular |
| Youth Services | Youth Parliament Programme | As per Circular | Nomination Form | Through Youth Services Officer | - | As specified in the circular |
| Youth Services | Leadership Training | - | - | Through Youth Services Officer | - | - |
| Mediation | Follow-up action on disputes received through the Divisional Secretariat Dispute Box | - | Private Dispute Referral Form | Mediation Development Officer | - | - |
| Child Rights Promotion | Conducting Child Committees (Village & Divisional) | Child Rights Policy | - | - | - | Monthly & Quarterly |
| Child Rights Promotion | Protection of Children's Right to Education | Compulsory Education Regulations | - | - | - | As Required |
| Child Rights Promotion | Nutrition, Medical, Disaster Relief & Child Welfare Programmes | Child Development Rights Policy | - | - | - | Upon Request |
| Enterprise Development | Coordination with Banks for Entrepreneur Loan Facilities | - | Loan Application, Business Registration Certificate, Business Plan | Through Enterprise Development Officer | None | 1 day |
| Enterprise Development | Referral for Product Certification | - | Request Letter | Divisional Secretariat / Internet | None | - |
| Small Enterprise Development | Coordination for Barcode Registration | Financial Regulations | Business Registration Certificate, NIC, Quotation | Small Enterprise Development Officer | 50% financial contribution by the Small Enterprise Development Authority | 1 month |
| Small Enterprise Development | Sample Testing | Financial Regulations | Business Registration Certificate, NIC, Quotation Recommendation | Small Enterprise Development Officer | Paid by Small Enterprise Division | 2 months |
| Women's Development (Provincial Council) | Establishment and Registration of Women's Societies | - | Constitution of Women's Society | Women's Division | - | 1 month |
| Women's Development (Central Government) | Establishment and Registration of Women's Societies | - | Constitution of Women's Society | Women's Division | - | 1 month |
| Skills Development | Career Guidance and Counselling | - | Career Key Psychometric Test | Divisional Secretariat Field Division | - | 1 hour |
| Community Corrections | Preparation of Social Reports & Family Development Plans | - | Social Report | Divisional Secretariat Field Division | - | 1 week |
| Community Corrections | Improving Social & Economic Status of Offenders | - | Self-employment Project Approval Form | Divisional Secretariat | - | After 6 months |
| Rural Development | Establishment of Rural Development Societies | Constitution of Rural Development Societies | Request Letter | - | - | 1 week |
| Foreign Employment | Recommendation / Non-Recommendation of Foreign Employment Applications | Circular No. 1/2022 | MFE/APP/01, MFE/APP/02 | Licensed Foreign Employment Agencies | None | Within 14 days |
| National Integration | Registration of Voluntary Organizations | Voluntary Social Service Organizations Registration Act No. 31 of 1980 | Registration Application Form | - | - | 1 day |
| Cultural Affairs | Registration of Cultural Institutions | Regulations for Registration of Cultural Institutions | Application Form | Cultural Division / Department of Cultural Affairs | - | - |
| Cultural Affairs | Issuing Artist Identity Cards | Circular on Artist Identity Cards | Artist Identity Card Application | Cultural Division / Department Website | - | - |
| Cultural Affairs | Divisional Cultural Council | Divisional Cultural Council Constitution | Registration of Artists | - | - | - |
| Early Childhood Development | Nutrition Allowance (Rs. 4,500) for Pregnant & Lactating Mothers | Circular 3/2023 | Application Form | Public Health Midwife / Divisional Secretariat | - | 1 month |
| Early Childhood Development | Breakfast Programme for Preschool Children | Circular 3/2023 | Application Form | Divisional Secretariat | - | 2 weeks |
